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FC Abbey Meads was formed in 2003 and has grown into a large grassroots club with over 40 teams. For years, collecting and reconciling payments meant a monthly ritual of bank statements, handwritten checklists, and chasing parents for missing subs. TeamFeePay put an end to all of that — and gave the club’s administrators their time back.
Every month, FC Abbey Meads treasurer and his wife would sit down with printed bank statements, reading out transactions one by one while manually ticking off who had and hadn’t paid. Parents paying by standing order frequently used incorrect payment references, making reconciliation even harder. Those who hadn’t paid then had to be individually chased. Fixtures, FA stats, and player information were all managed across separate Excel spreadsheets, and coaches were juggling multiple apps to communicate with parents and manage their teams. The admin burden was significant — and growing.
FC Abbey Meads switched to TeamFeePay, bringing payment collection, reporting, communication, and team management into one platform. Payment collection became automated, removing the need for manual bank reconciliation entirely. The platform’s reporting tools gave administrators an instant view of expected income for the month and projected annual figures at a glance.
Coaches moved away from spreadsheets and multiple apps, managing everything from training and fixtures to parent communication through a single platform. The monthly bank statement ritual became a thing of the past.
The improvement across the club has been immediate and wide-ranging. Payment collection no longer depends on parents using the correct reference or volunteers spending evenings reconciling spreadsheets. As one committee member puts it: “You don’t have to worry about the money coming in. It’s one of those — the money comes in, you know how much you’re getting.”
For coaches, the day-to-day has become noticeably smoother. With everything centralised, there’s less stress, less juggling, and more time to focus on what actually matters. In their own words: “The girls, the kids — they’re what’s important. The admin is a burden, and this helps reduce that burden.”
In twelve years, Drumaness Mills went from twelve children to over 180. Facilities built for two senior men’s teams were suddenly in use five nights a week, and the club was paying up to £95 an hour to train elsewhere. Grants funded the building work that followed, but the club still had its own side of the loan to service.
A supporters draw with TeamFeePay is what helps cover it. It brings in money every month without asking members for more, it’s become something the club looks forward to, and it gives funders what a one-off fundraiser never can: proof the club can generate consistent recurring income.
Darran McQuoid has been Club Secretary at Drumaness Mills for fifteen years, and part of the youth setup since it began. He also works at TeamFeePay as Club Development Team Leader.
“The biggest thing for us as a club was to try and stay in the community and develop the facilities within the community,” he says — so that local children “would have a facility to be proud of, and a facility that enabled them to train in good conditions and in the best facilities possible all year round.”
Newhaven Youth FC, based on the South Coast of England, is home to more than 200 members. Like most grassroots clubs, its committee runs on volunteer hours — and those hours were increasingly going on registration paperwork and back-office admin rather than the club itself.
Falkirk Foundation is a community organisation working with partners across Scotland to bring football and community programmes to those who need them most. With over 1,100 members, 100+ volunteer coaches, and a year-round calendar of camps, schools football, mental health courses, first aid courses, and employability programmes, the administrative demands on the Foundation’s staff are significant. TeamFeePay has brought everything into one place — transforming payment collection, camp management, and safeguarding in the process.
Ballymacash Rangers Ladies was co-founded in 2018 and has grown into a club driven by a passionate committee of volunteers — many of whom are also playing members. Balancing full-time jobs, training, and the demands of running a club meant that finding a smarter way to manage finances and administration wasn’t just helpful — it was essential. TeamFeePay has given the club the clarity, stability, and breathing room they need to plan not just for this season, but for the future.
Liverpool FA oversees one of the country’s most active grassroots football communities, supporting 470 clubs, 3,400 teams, and over 33,000 players across the county. With a network of that scale, helping clubs operate efficiently, sustainably, and in line with safeguarding requirements is a significant undertaking. TeamFeePay has become a key partner in that mission — giving clubs the tools to manage their finances, administration, and compliance in one place, and freeing up the volunteers who make grassroots football possible.
London FA supports over 941 affiliated clubs, 6,454 teams, and 78,744 registered players across the capital. As a TeamFeePay County FA Partner, London FA has seen how the right platform – combined with the right support – can transform the way clubs operate day to day.