New app available for download now:
New app available for download now:
Ballymacash Rangers Ladies was co-founded in 2018 and has grown into a club driven by a passionate committee of volunteers — many of whom are also playing members. Balancing full-time jobs, training, and the demands of running a club meant that finding a smarter way to manage finances and administration wasn’t just helpful — it was essential. TeamFeePay has given the club the clarity, stability, and breathing room they need to plan not just for this season, but for the future.
Before TeamFeePay, managing club finances meant monthly sessions with Excel spreadsheets, manually tracking standing orders and direct debits coming into the bank. Chasing payments, organising training, and managing consents and safeguarding paperwork all added to the administrative burden on a committee of volunteers already juggling full-time jobs and playing commitments. Communication was handled through WhatsApp groups, with polls and messages creating significant admin overhead for managers. Consent forms were paper-based, meaning safeguarding information, medical consents, and emergency contact details weren’t always readily accessible when they were needed most.
At the end of 2023, Ballymacash Rangers Ladies made the decision to join TeamFeePay, having heard positive feedback from their youth academy who had been using the platform for several years. Following a strong onboarding session and a follow-up meeting at the club with their TeamFeePay Account Manager Jim, committee members including the club treasurer and team managers got to grips with everything the platform could offer.
Payment collection became automated, giving the treasurer real-time visibility over cash flow and the ability to project finances months ahead. Consents — including social media and medical consent — were moved entirely onto the platform, meaning managers could check eligibility, pull up emergency contacts, and confirm consent to treat injured players directly from their phone on the pitch. Safeguarding for under-18 players was built into the process, with parents registered as the primary contact rather than the players themselves. Training organisation, player eligibility, and lineup selection also moved into the app, freeing managers to focus on coaching rather than administration.
The impact has been felt across every area of the club. Cash flow is no longer a month-to-month concern — the club now has the financial visibility to plan a full season ahead, and beyond.
For managers, the day-to-day has been transformed. Safeguarding is built into the process, consents are stored and accessible at all times, and the WhatsApp admin overhead is gone. In Thomas’ own words: “My time is now focused on training.”
The verdict from the club is clear. As Jodie summarises: “There’s so much you can do with it — fundraising, collecting dues, organising training. I’d say just give them a bell, go ahead, and get TeamFeePay.”
In twelve years, Drumaness Mills went from twelve children to over 180. Facilities built for two senior men’s teams were suddenly in use five nights a week, and the club was paying up to £95 an hour to train elsewhere. Grants funded the building work that followed, but the club still had its own side of the loan to service.
A supporters draw with TeamFeePay is what helps cover it. It brings in money every month without asking members for more, it’s become something the club looks forward to, and it gives funders what a one-off fundraiser never can: proof the club can generate consistent recurring income.
Darran McQuoid has been Club Secretary at Drumaness Mills for fifteen years, and part of the youth setup since it began. He also works at TeamFeePay as Club Development Team Leader.
“The biggest thing for us as a club was to try and stay in the community and develop the facilities within the community,” he says — so that local children “would have a facility to be proud of, and a facility that enabled them to train in good conditions and in the best facilities possible all year round.”
Newhaven Youth FC, based on the South Coast of England, is home to more than 200 members. Like most grassroots clubs, its committee runs on volunteer hours — and those hours were increasingly going on registration paperwork and back-office admin rather than the club itself.
Falkirk Foundation is a community organisation working with partners across Scotland to bring football and community programmes to those who need them most. With over 1,100 members, 100+ volunteer coaches, and a year-round calendar of camps, schools football, mental health courses, first aid courses, and employability programmes, the administrative demands on the Foundation’s staff are significant. TeamFeePay has brought everything into one place — transforming payment collection, camp management, and safeguarding in the process.
Liverpool FA oversees one of the country’s most active grassroots football communities, supporting 470 clubs, 3,400 teams, and over 33,000 players across the county. With a network of that scale, helping clubs operate efficiently, sustainably, and in line with safeguarding requirements is a significant undertaking. TeamFeePay has become a key partner in that mission — giving clubs the tools to manage their finances, administration, and compliance in one place, and freeing up the volunteers who make grassroots football possible.
FC Abbey Meads was formed in 2003 and has grown into a large grassroots club with over 40 teams. For years, collecting and reconciling payments meant a monthly ritual of bank statements, handwritten checklists, and chasing parents for missing subs. TeamFeePay put an end to all of that — and gave the club’s administrators their time back.
London FA supports over 941 affiliated clubs, 6,454 teams, and 78,744 registered players across the capital. As a TeamFeePay County FA Partner, London FA has seen how the right platform – combined with the right support – can transform the way clubs operate day to day.